General overview of the platform capabilities

APPLICATION "IVA CONNECT" - a client application for intra-corporate communications.

It operates as a WEB application for browser access, as mobile applications, and desktop applications for PC and Macos.

Access to the application is provided using the credentials of the VKURSE platform for users of the corporate cloud (SaaS) and those received from the platform administrator of the private cloud (PaaS).

User's Personal Account

The main navigation panel in the Personal Account (PA) of the "Organizer" will allow you to:

• Communicate in CHAT (messenger)
• Plan EVENTS
• Create ROOMS

Event Format

Organization of Events and Rooms is based on a template that contains a fixed set of functional settings for each role of participants. Equal participation for the Meeting template or clear division into speakers and participants in the Webinar.

Event Templates

MEETING

All participants see and hear each other

WEBINAR

Listeners see only the speaker and moderator and can ask questions

LECTURE

Regular participants see only the speakers and moderators, but hear everyone and can turn on the sound at any time (not the camera).

SELECTOR

Regular participants see and hear only the speakers and moderators (do not hear or see each other) and can turn on the sound and camera.

For any template, you can also set up Auto-record - automatic activation when the event starts.

ROOM Format

THIS IS A PERMANENT ACTIVE EVENT

The room, as an online meeting room, is available 24/7. The user is not limited in the number of rooms created. Files and meeting recordings can be saved for long-term collaborative work via a shared link.

INVITING COLLEAGUES TO AN EVENT

A registered user in their personal account will see an invitation.

An individual link will be sent to the user's email.

Joining an Event

You can join the event from your personal account or as a guest via a link. Recommended browsers:

• Google Chrome
• Safari
• Yandex.Browser
• Microsoft Edge

Event Name

You can enter the event in advance only if the option to enter in advance was enabled when creating the event (5, 10, or 15 minutes).

Your name is automatically pulled up.

Click to enter

Equipment Setup

Important!

After entering the event, the browser may request access to the camera and microphone, you need to click "Allow".

Select the necessary sound equipment If you are using headphones with a microphone, you can click on "Noise reduction" to remove background noise in the room. If you are without headphones, it is better not to turn it on.

Select a camera for your display. If everything is working correctly, you will be visible on the screen. Select the transmission quality. By default, it is set to high, but if there are lags during the event, you can return to this section and lower the quality to medium. After all settings, click the "Apply" button.

Settings

• Participants can react during events
• If the microphone is crossed out - it means the sound is off, with an active microphone the button is white and students can hear you.
• The camera button allows you to turn your image on and off.
• Screen sharing.
• Equipment settings (more details on slide 3).
• Changing the background allows you to blur or choose a background from the options provided.

IMPORTANT

If you start the event and then click on the red button and select "End the event," you will not be able to return and resume the event.

Event recording and transcript are started and ended automatically, but if you need to start or end manually, it is available in the additional menu.

Chat and Participants

Participants have the option to raise their hand if they open the additional menu in the lower menu bar. To see the attendees, you can open the list of participants in the lower right corner of the screen. If a student raises their hand and wants to ask a question, a hand symbol appears next to the participant's name. By clicking on the student's name, you can change their role (by clicking on the word Speaker). After that, the student can turn on the sound and voice their question or respond to the teacher's question. Students can also ask their questions in the chat. To view the chat, you need to click on the messenger symbol in the lower right corner.

Screen Sharing

There are 2 ways available:

1. If you have excel files or a Powerpoint presentation with animations or videos, it is recommended to share your screen. In the lower menu, you need to select the screen sharing icon - "Start sharing" and choose the desired screen.

2. The recommended method to avoid showing unnecessary information! Save the presentation in pdf format and upload it to the event itself. To do this, click on the Folder symbol in the upper right corner and then click on the Green plus in the upper left corner and select the desired file from your computer. After that, click on the uploaded file and select "Start sharing."

Whiteboard

for collaborative work The whiteboard functionality allows you to:

• Create multiple slides for parallel work by different groups
• Upload an image and work on top of it
• Add shapes and write with a pencil, creating a block diagram
• Add "stickers" to the board

To switch to the whiteboard, click on the Board symbol in the upper right menu. In the upper right corner, a button "Start sharing" will also appear, by clicking on it, what the Teacher writes will be visible to the students.

Polls

To access the "Polls" section, click on the Polls symbol in the upper right menu.

Important

To participate in polls, students will also need to go to the same section.

After entering the Polls section, click on "create poll" in the middle of the screen. When creating a Poll, you need to write the question, answer choices, or a free response (more details on slide 10) and set parameters (slide 11). When creating a Poll, you can enter multiple questions before the lecture starts and click "Save without starting," in this case, you will be able to start the poll at the time you need. If you create a poll and click "Start poll" - students can immediately start answering.

Answer Type

When creating a Poll, it is important to first specify the Question Text. Next, you need to select the "Answer Type." The system offers several options: Free input: one line - allows you to provide a short free text answer. Free input: paragraph - similar to the previous one, allows you to provide a more detailed answer, in several sentences. Multiple choice - allows you to select multiple options from the answers you provide. Single choice from multiple options - allows you to select only 1 option from the answers you provide.

Even if you have specified answer choices, you can "add a free response" to allow the student to suggest their answer. 3. To create another new question, click on the green plus in the upper left corner near the word Polls.

Parameters

The platform offers the following parameters for Polls: Anonymous poll - in this case, everyone will see the answers, but neither students nor teachers will see who gave which answer. Allow changing the given answer - before you finish the poll, students can change their answer. Show results only to the poll author and moderators - In this case, each student will see their answer, but the answers of other participants will not be visible to them. As the poll creator, you can click "View details" and see how each participant answered. If neither this function nor anonymous poll is selected - all students will be able to see such results. Show intermediate results - before the poll ends, students will already see how each student is answering.

Completion and Results

There are several ways to end a Poll:

1. To end a specific Poll, you can click on the 3 vertical dots in the upper left corner of that question - then you will have the option to "End" that specific poll.
2. If there were multiple questions - there is an option at the top to "End all" - after that, you will not be able to answer the question.
3. Important! Poll results can only be exported before the event ends, so if they are needed, click on "Export results" in the Polls section, and an excel file with the answers will be automatically downloaded to you.

If you created multiple Polls and "Saved without starting," then to start the Poll at the right moment, click on the 3 vertical dots as in point 1 and select "Start."

Chat Export

If participants wrote messages in the chat that you would like to save, you can do so only before the event ends.

To do this, open the chat as described in slide 5 and then click on the 3 vertical dots and select "Export chat." The file will be automatically downloaded to your computer.