Lecture Preparation

How to Plan a Lecture

In this article, you will learn how to plan and conduct a lecture on the VKURSE platform.

In our application, you can schedule a lecture for a convenient date and time, set it as recurring, enable synchronous translation, add a waiting room for uninvited participants, ensure continuous display of participants on video, and also divide them into groups. All settings and functions can be found in this article.

To plan a lecture, follow these steps:

STEP 1: Log in to your personal account on the VKURSE platform. Use your Login and Password for the VKURSE platform to log in. You can learn how to authorize on the VKURSE platform in this article (link to "this article").

STEP 2: In your personal account, go to the Events tab. Click on the Create Event room (green plus sign).

STEP 3: In the pop-up window, select "Schedule" and click on the "Event" button. After that, a planning event window will open on the right side of the screen.

STEP 4: Specify the event name. Choose whether the event will be one-time or recurring. Specify the exact date and time of the event start, indicate the duration of the event and the description of the event if necessary. Choose the HD Lecture event template.

STEP 5: When selecting a template for the event, standard settings are applied. You can learn more about the list of standard settings in this article. To enable or disable the necessary settings, click on the "Show additional settings" button.

STEP 6: In the list of settings that appears, you can see the list of standard settings that are enabled by default when selecting the HD Lecture template and the list of additional disabled settings.

STEP 7: Invite participants to the event. When planning, there are two ways to invite participants to the event.

1. Invite participants one by one using the "Add Participants" function.
2. Invite up to 300 participants at once using the "Add Participants - Import" function.

After creating the event, copy the necessary connection links from the calendar functionality or event settings.

STEP 8: If you need to immediately assign moderators or speakers to the event, you can do so in the list of added participants. To do this, find the necessary participant in the list - click on the three dots next to their name - choose a role for this participant. You can learn more about the functionality available to participants with different roles in this article.

STEP 9: Then click the "Schedule" button. After that, the event will appear in the calendar of your personal account, and invited participants will receive an email with links to join.

How to Create a Lecture Using a Template

In this article, you will learn how to quickly create lectures using a template on the VKURSE platform, with standard settings.

In our application, you can create a lecture using a template. The pre-made template allows you to quickly create an event that will start automatically with standard settings.

Let's create a lecture using a pre-made template.

STEP 1: Log in to your personal account on the VKURSE platform. Use your Login and Password for the VKURSE platform.

STEP 2: In your personal account, go to the Events tab. Click on the Create Event room (green plus sign).

STEP 3: In the pop-up window, select "Start now" and click on the HD Lecture template. After that, the event will start automatically.

STEP 4: After entering the event, the VKURSE platform will prompt you to configure the equipment.

STEP 5: After applying the equipment settings, you will have access to the organizer/moderator functions of this event.

STEP 6: To invite participants, it is recommended to send connection links.

STEP 7: The event is created, participants are invited, all that remains is to wait for the participants to connect and start broadcasting.

How to Create a Lecture with a Registration Form

In this article, you will learn how to create a lecture with a registration form on the VKURSE platform.

The "Registration Form" feature on the VKURSE platform for lectures simplifies the participant registration process. It allows you to collect important data and efficiently manage the list of participants, making your lecture more organized and successful.

To learn more about how to create a scheduled lecture, you can read this article. Let's look at how to set up a registration form for your event.

STEP 1: Main event setup

• Go to the "Additional Settings" section.
• Select "Event Registration".
• Go to "Registration Form Settings".
• By default, the email, name, and phone fields are required.

STEP 2: Adding to the registration form

• Click to select and add additional items to the registration form.
• Available options: free input (one line), free input (paragraph), select one option from several, select multiple options.

STEP 3: Completing the setup

• Click the "Schedule" button.
• The lecture with a registration form is created. You can learn more about inviting participants to the event in this article.

How to Invite Participants to an Event During Planning

In this article, you will learn how to invite participants in various ways on the VKURSE platform.

In our application, you can invite participants to an event in three ways. Each method is unique and serves different purposes.

Let's look at these methods:

METHOD 1: Inviting Users to the Event One by One via Participant Email

STEP 1: When planning the event, click the "Add Participants" button (green plus sign).

STEP 2: Select the participant from the available contact list or enter the email of the intended participant in the search bar - Check the box next to the participant - Click the "Add" button.

NOTE

In this method, the invited participant receives a personal connection link to the specified email, which only they can use to join the event.

METHOD 2: Mass Invitation of Users to the Event Using the "Import" Function (up to 300 participants at once)

STEP 1: When planning the event, click the "Add Participants" button (green plus sign).

STEP 2: In the "Add Participants" window, click the "Import" button.

STEP 3: In the email input field, specify the required addresses, separating them by commas, semicolons, or entering each new address on a new line.

STEP 4: Click the "Add" button (green arrow) - Check the correctness of the email addresses - Click the "Add" button.

NOTE

In this method, the invited participant receives a personal connection link to the specified email, which only they can use to join the event.

METHOD 3: Sending Connection Links to Participants from the Scheduled Event Panel

STEP 1: Go to the "Events" tab in the application. Select the desired event.

STEP 2: In the event panel that opens, click the "Additional Links" button - A window with all available connection links to the event will open.

STEP 3: Copy the necessary links (for guests, moderators, organizers) and send them to the required participants using any convenient method.

NOTE

In this method, you send the participant a guest link, which any user can use to connect. If the connection is not restricted by event settings.

How to Set Up Equipment Camera, Microphone, Speaker

In this article, you will learn how to set up equipment for participating in events on the VKURSE platform.

On our platform, you can configure the camera and microphone before the start of the event, as well as during it. This allows you to quickly adapt the equipment for comfortable participation and easily make changes if necessary.

You can set up the equipment in two ways. Let's look at both methods.

METHOD 1: Equipment Setup in the Personal Account.

STEP 1: In your personal account, on the side panel, go to the "Settings" tab - Click on the "Equipment" item.

STEP 2: In the equipment setup functionality that opens, select the connected microphone, camera. If necessary, enable noise reduction, adjust the microphone sensitivity, sound volume, or enable the background for the camera.

IMPORTANT:

Any changes to the equipment settings on the VKURSE platform are saved automatically.

STEP 4: The setup is complete. Your settings will be applied when participating in events in the future.

METHOD 2: Equipment Setup When Entering or During an Event.

IMPORTANT:

When entering an event, if the "Show settings window when entering" option is enabled in your equipment settings, you can adjust the equipment each time you enter the event.

STEP 1: In the equipment setup functionality that opens, select the connected microphone, speaker, camera.

If necessary:

• enable the "Turn on camera, microphone when entering" functions
• enable noise reduction
• adjust the microphone sensitivity
• adjust the sound volume
• enable the background for the camera.

STEP 2: After completing the settings, click the apply button.

How to Set a Background in an Event

In this article, you will learn how to upload and set a background image for the event page.

This feature allows you to create a unique atmosphere for the event, visually emphasizing its style and theme with an attractive background image on the landing page.

STEP 1: Schedule the event. Learn more about how to schedule an event. STEP 2: Open additional settings. When planning the event, find and click on the "Show additional settings" button.

Select a background image. Expand the dropdown list and select "Event Landing Page Background Image".

STEP 4: Upload the background image. Upload the image to be used as the background. Supported file formats: JPEG, JPG, PNG, BMP. Maximum image size: 2048 x 1024 pixels or smaller while maintaining proportions.

STEP 5: Displaying the background. After uploading, the selected image will immediately appear on the landing page.

Editing or deleting the background image. To change or delete the background image, go to the "three vertical dots" menu and perform the necessary actions.

How to Assign a Moderator / Speaker

In this article, you will learn how to assign a moderator / speaker to events on the VKURSE platform.

Assigning roles such as moderator and speaker is necessary for effective event management on our platform, ensuring order and clear task execution by participants.

Definitions

Organizer / Moderator - An event participant with access to all event management functionality. The difference between an organizer and a moderator is that the organizer is the person who created the event in their personal account. You can learn more about the personal account in this article.

Speaker - An event participant with the ability to speak and show content, but without the ability to configure the event, manage the permissions of regular participants.

Regular Participant - Within the meeting, they can do the same things as the speaker. Depending on the event settings.

Assigning a moderator / speaker can be done in three ways. Let's look at them.

METHOD 1: Assigning a Moderator / Speaker by Sending Guest Links for Moderator / Speaker Connection

STEP 1: Log in to your personal account. Go to the Events tab. Enter the event.

STEP 2: In the event, go to "Settings" (gear icon). In the "Guest Link for Entry" section, find the "advanced link settings" button, click on it.

STEP 3: From the list that opens, copy the link for the moderator / speaker and send it to the participant by any convenient means.

METHOD 2: Assigning a Moderator / Speaker When Planning the Event.

STEP 1: When planning the event, add the participant to the list of participants. You can learn more about adding participants when planning in this article.

STEP 2: Click on the three vertical dots next to the participant's name and select "Assign as Moderator" or "Assign as Speaker".

STEP 3: Click the "Schedule" button. After that, the assigned participants will receive an invitation with personal moderator / speaker links and their role will be indicated.

METHOD 3: Assigning a Moderator / Speaker During the Event.

STEP 1: During the event, go to the participant management panel, click on the necessary participant from the list.

STEP 2: The participant settings panel will open. In the "Role" section, change the role to the required one. You can learn more about the capabilities of participants with different roles in this article.