Preparation for the Meeting

How to Create a Meeting Using a Template

In this article, you will learn how to quickly create meetings using a template on the VKURSE platform, with standard settings.

In our application, you can create a meeting using a ready template. The pre-made template allows you to quickly create an event that will start automatically with standard settings.

Let's create a meeting using a saved template.

STEP 1: Log in to your personal account on the VKURSE platform. Use your Login and Password for the VKURSE platform to log in.

STEP 2: In your personal account, go to the Events tab. Click on the Create Event room (green plus sign).

STEP 3: In the popup window, select "Start Now" and click on the Meeting template. After that, the event will start automatically.

STEP 4: After entering the event, the VKURSE platform will prompt you to set up the equipment.

STEP 5: After applying the equipment settings, you will have access to the functions of the organizer/moderator of this event.

STEP 6: To invite participants, we recommend sending connection links.

STEP 7: The event is created, participants are invited, all that's left is to wait for the participants to connect and start the broadcast.

How to Schedule a Meeting

In this article, you will learn how to schedule a meeting on the VKURSE platform.

In our application, you can schedule a meeting for a convenient date and time, set it as recurring, enable synchronous translation, add a waiting room for uninvited participants, ensure continuous display of participants on video, and divide them into groups. All settings and functions can be found in this article.

To schedule a meeting, follow these steps:

STEP 1: Log in to your personal account on the VKURSE platform. Use your Login and Password for the VKURSE platform to log in.

STEP 2: In your personal account, go to the Events tab. Click on the Create Event room (green plus sign).

STEP 3: In the popup window, select "Schedule" and click on the "Event" button. This will open the event planning window on the right side of the screen.

STEP 4: Enter the event name. Choose whether the event will be one-time or recurring. Specify the exact date and time of the event start, duration, and description if needed. Choose the event template "Meeting".

STEP 5: When selecting the template for the event, standard settings are applied.

STEP 6: To enable or disable necessary settings, click on the "Show additional settings" button.

STEP 7: In the list of settings that appears, you can see the list of standard settings enabled by default when choosing the Meeting template and the list of additional disabled settings.

STEP 8: Invite participants to the event. When planning, there are two ways to invite participants to the event.

1. Invite participants one by one using the "Add Participants" function.
2. Invite up to 300 participants simultaneously using the "Add Participants - Import" function.
3. After creating the event, copy the necessary connection links from the calendar functionality or event settings.

STEP 9: If you need to assign moderators to the event immediately, you can do so in the list of added participants. Find the participant in the list, click on the three dots next to their name, and select a role for that participant.

STEP 10: Then click the "Schedule" button. This will add the event to your personal calendar, and invited participants will receive an email with connection links.

How to Set a Background Image for the Event

In this article, you will learn how to upload and set a background image for the event page.

This feature allows you to create a unique atmosphere for the event, visually emphasizing its style and theme with an attractive background image on the landing page.

STEP 1: Schedule the event.

STEP 2: Open additional settings. When scheduling the event, find and click on the "Show additional settings" button.

STEP 3: Select a background image. Expand the dropdown list and choose "Landing Page Background Image".

STEP 4: Upload the background image. Upload the image to be used as the background. Supported file formats: JPEG, JPG, PNG, BMP. Maximum image size: 2048 x 1024 pixels or smaller while maintaining proportions. STEP 5: Display of the background. After uploading, the selected image will immediately appear on the landing page.

STEP 6: Editing or deleting the background image. To edit or delete the background image, go to the "three vertical dots" menu and perform the necessary actions.

How to Create a Meeting with a Registration Form

In this article, you will learn how to create a meeting with a registration form on the VKURSE platform.

The "Registration Form" feature on the VKURSE platform for meetings simplifies the participant registration process. It allows you to collect important data and efficiently manage the list of participants, making your meeting more organized and successful.

Let's see how to set up a registration form for your event.

STEP 1: Basic event setup

• Go to the "Additional Settings" section.
• Select "Event Registration".
• Go to "Registration Form Settings".
• By default, the email, name, and phone fields are mandatory.

STEP 2: Adding to the registration form

• Click to select and add additional items to the registration form.
• Available options: free text input (one line), free text input (paragraph), choose one option from multiple, choose multiple options.

STEP 3: Completing the setup

• Click the "Schedule" button.
• The meeting with a registration form is created.

How to Invite Participants to the Event During Planning

In this article, you will learn how to invite participants using all available methods on the VKURSE platform.

In our application, you can invite participants to the event in three ways. Each method is unique and serves different purposes.

Let's look at these methods:

METHOD 1: Inviting users to the event individually via participant email.

STEP 1: When planning the event, click the "Add Participants" button (green plus sign).

STEP 2: Select a participant from the available contact list or enter the email of the intended participant in the search bar - Check the participant - Click "Add".

METHOD 2: Mass invitation of users to the event using the "Import" function (up to 300 participants at once)

STEP 1: When planning the event, click the "Add Participants" button (green plus sign).

STEP 2: In the "Add Participants" window, click the "Import" button.

STEP 3: In the email address input field, enter the required addresses, separating them with a comma, semicolon, or enter each new address on a new line.

STEP 4: Click the "Add" button (green arrow) - Check the correctness of the email addresses - Click "Add".

METHOD 3: Sending links to participants for connection from the scheduled event panel.

STEP 1: Go to the "Events" tab in the application. Select the desired event.

STEP 2: In the event panel that opens, click the "Additional Links" button - A window with all available connection links to the event will open.

STEP 3: Copy the necessary links (for guests, moderators, organizers) and send them to the required participants using any convenient method.

How to Set Up Equipment Camera, Microphone, Speaker

In this article, you will learn how to set up equipment for participating in events on the VKURSE platform.

On our platform, you can set up the camera and microphone both before the start of the event and during it. This allows you to quickly adapt the equipment for comfortable participation and easily make changes if necessary.

You can set up the equipment in two ways. Let's look at both methods.

METHOD 1: Setting up equipment in the personal account.

STEP 1: In your personal account, on the side panel, go to the "Settings" tab - Click on "Equipment".

STEP 2: In the equipment setup functionality that opens, select the connected microphone, camera. If necessary, enable noise cancellation, adjust the microphone sensitivity, sound volume, or enable background for the camera.

IMPORTANT

Any changes in equipment settings on the VKURSE platform are saved automatically.

STEP 4: The setup is complete. Your settings will be applied when participating in future events.

METHOD 2: Setting up equipment when entering the event or during it.

IMPORTANT

When entering the event, if the "Show settings window on entry" option is enabled in your equipment settings, you can adjust the equipment each time you enter the event.

STEP 1: In the equipment setup functionality that opens, select the connected microphone, speaker, camera.

If necessary:

• enable the "Turn on camera, microphone on entry" functions
• enable noise cancellation
• adjust the microphone sensitivity
• adjust the sound volume
• enable background for the camera.

STEP 2: After completing the settings, click the "Apply" button.